October 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting October 9, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: J. Johnson OTHERS PRESENT: R. Kingan M. Melinkovich
C. Burnell D. Ostenson N. Bear
M. Meister J. Steele P. Bear
J. Surwald T. Bear
L. Strohschein
ORAL COMMENTS
N. Bear was in attendance to inquire if the District would provide water to 1500½ Gunner Road (long service line and property not adjacent to the water main), and if so, what specs would have to be met. This item was added to New Business.
M. Melinkovich updated the Board on various Stetson projects not covered under either Unfinished or New Business. North Waterline Loop – Nothing new to report. South Transmission Pipeline – Letter sent to WWDC requesting transfer of funds; awaiting approval. Backup Generators – Nothing new to report. Sewer Treatment Evaluation – Nothing new to report. Water Master Plan – Nothing new to report. Groundwater Permits – Permits for Enlargement to 750 acre-ft. were submitted.
WRITTEN COMMENTS
N. Hanson submitted a letter expressing her concerns "about the loss of linens and clothing" due to flushing hydrants and/or testing of waterlines. After reviewing current procedures, it was determined that an Operations crew employee would personally contact N. Hanson any time operating activities could possibly stir up the water, in addition to the current procedures of notification. No additional action was taken.
MINUTES
A motion was made by C. Burnell and seconded by M. Meister to approve the minutes of the Regular Meeting of September 11, 2008. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by C. Burnell to approve the checks and warrants. Motion passed unanimously.
OPERATOR’S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Completed Lead and Copper samplings, all of which passed; Pressure tested N. 387 Waterline; Mowed weeds at well sites; Powder River Construction patched asphalt on Buffalo Lane and the Bike Path; Replaced curb stop on Highridge; Repaired and/or replaced 1 meter; made 3 new water taps; and added 5 new homes/businesses to the water and/or sewer system.
UNFINISHED BUSINESS
Cottonwood Mobile Home Park – Water Leak Repair
After a brief discussion, a motion was made by M. Meister and seconded by C. Burnell to charge $85/hour for a backhoe and backhoe operator, $125/hour for the VacTruck for time used, plus parts (if applicable) for all repairs on service saddles in Cottonwood Mobile Home Park (C.M.H.P.). Motion passed unanimously. Repairs to the water mains will continue as has been done in the past. A letter to that effect will be sent to C.M.H.P.
NEW BUSINESS
WWDC Water Royalty Agreement - Amendment One
A motion was made by C. Burnell and seconded by M. Meister to approve Amendment One to the WWDC Water Royalty Agreement. Motion passed unanimously.
Water Service – 1500½ Gunner Road
Discussion was held to determine the District requirements to run a waterline to 1500½ Gunner Road. A motion was made by M. Meister and seconded by C. Burnell to allow N. Bear to tap on to the water main and run approx. 2,500’ of two-inch line (minimum), provided all other building codes are met and contingent upon obtaining sufficient easements. Motion passed unanimously.
At 8:33 p.m. the Board of Directors adjourned to executive session to discuss employee wages. The regular meeting reconvened at 8:43 p.m.
Steele Level II Distribution License
A motion was made by M. Meister and seconded by C. Burnell to give additional pay raises as follows: R. Kingan - $1.50/hr., J. Steele - $1.50/hr., J. Surwald - $1.00/hr., as well as continue to contribute 6% to each employee’s deferred compensation plan based on the new base wage effective immediately. Motion passed unanimously. D. Ostenson is entitled to receive a raise of $1.00/hr. for passing the Level II Wastewater Treatment test as outlined in the District’s Employment Policy Manual.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
A meeting of the Special Districts in Campbell County will be held October 23, 2008 at 7:00 p.m. The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be November 13, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by M. Meister and seconded by C. Burnell to adjourn. Motion passed unanimously. The meeting adjourned at 8:49 p.m.
Juli Surwald, Clerk Joseph W. Johnson, Vice Chariman
_______________________________________________________________
September 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting September 11, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
C. Burnell D. Ostenson M. Melinkovich
J. Johnson J. Steele
M. Meister J. Surwald
E. Weyer
ORAL COMMENTS
Employee J. Steele asked the Board to consider giving back the 6.5 hours of Vacation Leave lost because he had exceeded the total unused Vacation Leave time of ninety-six (96) hours that may accrue as stated in the District’s Employment Policy Manual. This item was added to New Business. M. Melinkovich updated the Board on various Stetson projects not covered under either Unfinished or New Business. North Waterline Loop – Final pay request ready for signatures; bore must be done to DOT standards, with the costs covered by contractor (R. J. Herbst). South Transmission Pipeline – Cost estimates completed and distributed; decision on alignment needed. Backup Generators – Grant draft request ready for signatures; 12 KW generator to be delivered at startup. Sewer Treatment Evaluation – Nothing new to report. Water Master Plan – Nothing new to report. Groundwater Permits – Met w/J. Rockweiler from the State Engineer’s Office; must apply for expanded water rights.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by C. Burnell and seconded by E. Weyer to approve the minutes of the Regular Meeting of August 14, 2008 as corrected. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by J. Johnson to approve the checks and warrants, with the exception of the check and warrant for R. J. Herbst Construction, Inc. Motion passed unanimously.
OPERATOR’S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Met w/WWDC on RJ-7 Well/Tank/Waterline grant application; Completed four of ten Lead and Copper samplings; Conducted dye test on Pond II; Checked equipment for winter; Worked on N. 387 bores, tie-ins, and thrust blocks; Backfilled various locations due to rain; Meters went bad at RJ-2 and RJ-3; Repaired two leaks at C.M.H.P.; Replaced display board at Plant Lift Station; Made taps for Iron Cross II Subdivision, Repaired and/or replaced 4 meters; and added 2 new homes to the water and/or sewer system.
UNFINISHED BUSINESS
South Transmission Pipeline
R. Easton (DNR) would like a 1" water tap in exchange for granting an easement across his property for the South Transmission Pipeline. Although the Board is not opposed to the idea, they would like to have all easements in place for the project before drawing up an agreement. Funding for the project will come from the approx. $200,000 remaining from the N. 387 Waterline project (must be transferred) and possibly $50,000 from the County (7/01/09 application date). Stetson Engineering will have the project ready to bid out in January 2009. No additional action was taken.
NEW BUSINESS
N. 387 Waterline Materials – Certification of Final Completion
A motion was made by J. Johnson and seconded by M. Meister to approve the Notice of Completion and Final Acceptance of N. 387 Waterline Materials. Motion passed unanimously.
Cottonwood Mobile Home Park – Water Leak Repair
The Operations crew asked for clarification concerning the District’s responsibilities in repairing leaks in Cottonwood Mobile Home Park. Although policy has been to repair only the mains, questions were raised if the saddle is to be considered part of the main. R. Kingan will put figures together on the District’s costs to dig up the line and locate the leak for the October meeting. No action was taken.
RJ-6 Transmission Line Loan
Discussion was held to determine what payment date to request for the repayment of the RJ-6 Transmission Pipeline loan. The Board would like to see a February 1st payment due date and the project closed out, which Stetson Engineering will handle. No additional action was taken.
Steele Vacation Leave
After a brief discussion, a motion was made by M. Meister and seconded by C. Burnell to give J. Steele back 6.5 hours of Vacation Leave. Motion passed unanimously.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be October 9, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by C. Burnell and seconded by M. Meister to adjourn. Motion passed unanimously. The meeting adjourned at 8:34 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
August 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting August 14, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: J. Johnson OTHERS PRESENT: R. Kingan M. Melinkovich
C. Burnell D. Ostenson D. Beatty
M. Meister J. Steele J. Dow-Grant
J. Surwald T. Mayer
D. Rokke
ORAL COMMENTS
D. Rokke spoke on behalf of the 3M Company, distributed information packets with a brief overview of the Dust Suppression Project, and asked of the availability and cost of water for the project in the Powder River Basin. After a brief discussion and several questions, it was determined that the District could furnish sufficient water for this project at the negotiated rate of $7.50/1000 gallons. No action was taken. M. Melinkovich updated the Board on various Stetson projects not covered under either Unfinished or New Business. RJ-7 Well/Tank/Waterline – WWDC grant application submitted. North Waterline Loop – Fourth pay request ready for signatures; invoices submitted for extra materials; bores complete except for the mud cleaned out. South Transmission Pipeline – C. Burnell will contact DNR concerning the easement; cost estimates will be worked up. Wright Motel Project – Asphalt patch complete; final pay request ready for signatures. RJ-6 Pumphouse and Transmission Line – Nothing new to report. Backup Generators – 150 KW generators delivered. Sewer Treatment Evaluation – Dye is in; re-test not yet scheduled. Water Master Plan – Nothing new to report.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by M. Meister and seconded by C. Burnell to approve the minutes of the Regular Meeting of July 10, 2008 and the minutes of the Fiscal Year Budget Approval Meeting of July 17, 2008. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by C. Burnell to approve the checks and warrants. Motion passed unanimously.
OPERATOR’S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Flushed fire hydrants; 71 Construction repaired asphalt at Subway; N. 387 Waterline bores completed and inspected, made both live taps, and waiting for parts to repair the leak on N. 387 Waterline; Worked w/Collins on S.C.A.D.A.; Completed locates on Wright Blvd. for TOW’s street project; State Engineer’s Office inspected wells; Replaced coil and control panel on backup generator; Cleared brush and weeds around hydrants; Repaired hydrant on Latigo Dr.; Replaced water valve at Horse Head; Repaired and/or replaced 4 meters; made 1 new water tap, and added 2 new homes to the water and/or sewer system.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
Resolution 2008-02 - RJ-7 Well, Pumphouse, Tank, & Transmission Line
A motion was made by C. Burnell and seconded by M. Meister to approve Resolution No. 2008-02, (attached) authorizing the submission of a grant application for the RJ-7 Well, Pumphouse, Transmission Line, and Tank project from the WWDC. Motion passed unanimously.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be September 11, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by M. Meister and seconded by C. Burnell to adjourn. Motion passed unanimously. The meeting adjourned at 8:48 p.m.
Juli Surwald, Clerk Joseph W. Johnson, Vice Chairman
_______________________________________________________________
Special Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL
The Board of Directors of the Wright Water & Sewer District held their Fiscal Year Budget Approval Meeting July 17, 2008 at 8:00 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: J. Surwald
J. Johnson
M. Meister
PUBLIC HEARING
Chairman Porter opened the Public Hearing at 8:00 p.m. to accept any questions or comments on the proposed 2008/2009 Fiscal Year Budget. With no comments, the Public Hearing was closed at 8:16 p.m.
A motion was made by M. Meister and seconded by J. Johnson to approve Resolution 2008-01, adopting the 2008/2009 Fiscal Year Budget. Motion passed unanimously.
ADJOURNMENT
There being no public comment and no further business, a motion was made by J. Johnson and seconded by M. Meister to adjourn. Motion passed unanimously. The meeting adjourned at 8:17 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
July 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting July 10, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
C. Burnell D. Ostenson M. Melinkovich
J. Johnson J. Steele E. Donaldson
M. Meister J. Surwald
E. Weyer
ORAL COMMENTS
E. Donaldson spoke on behalf of CDG Engineers and distributed information concerning a water availability study for a coal car top spraying project. After a brief discussion and several questions, it was determined that the District could furnish sufficient water for any of the three scenarios presented at the negotiated rate of $7.50/1000 gallons. Tap fees would be charged at the rate in effect at the time the tap is made, subject to double tap fees dependent upon tap location. No action was taken. M. Melinkovich updated the Board on various Stetson projects not covered under either Unfinished or New Business. North Waterline Loop – Third pay request ready for signatures; revised bore permit submitted last month, not yet approved. South Transmission Pipeline – Nothing new to report. Wright Motel Project – Record drawings completed. RJ-6 Pumphouse and Transmission Line – Record drawings completed; finishing up on the O & M Manual. Backup Generators – 500 KW generator delivered; three from Cummins Rocky Mountain are being built. Sewer Treatment Evaluation – Dye test completed with inconclusive results; may re-test with flourometer. Water Master Plan – Scoping meeting held; working on population projections and data collection. Iron Cross II – Collins has been working with the Fire Marshall.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by M. Meister and seconded by E. Weyer to approve the minutes of the Regular Meeting of June 12, 2008. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by J. Johnson to approve the checks and warrants. Motion passed unanimously.
OPERATOR’S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Reviewed Iron Cross II materials list for Collins; Obtained new easement from Durham Ranch; R & B installed fuel tank on 2004 Chevy; Took delivery of bore pipe; Replaced water pump on Backhoe; Prepped Lift Station for dye test; Pressured up Uptown Motel waterline and sampled water (failed); Worked on RJ-6 Hammer Valve; All the pipe for N. 387 Waterline is in the ground using a rented Track Hoe; Worked on generator pads; Fielded several calls on coal car spraying project; Fixed curb stop on Charcoal; Repaired and/or replaced 1 meter and made 1 new water tap.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
North Waterline Loop Bore Quotes
A motion was made by E. Weyer and seconded by C. Burnell to accept R.J. Herbst Construction’s quote of $33,750.00 for the North Waterline Loop Bore as recommended by C. Stetson. Motion passed unanimously.
RJ-7 Well/Pipeline/Water Tank Grant Application
A motion was made by C. Burnell and seconded by E. Weyer to submit a grant application to the Wyoming Water Development Commission to fund the RJ-7 Well/Pipeline/Water Tank project. Motion passed unanimously.
APPOINTMENTS
There were no appointments.
APPOINTMENTS
There will be a Public Hearing and Special Meeting July 17, 2008 at 8:00 p.m. at the District Office to approve the final budget for 2008/2009.
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be August 14, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by M. Meister and seconded by E. Weyer to adjourn. Motion passed unanimously. The meeting adjourned at 8:28 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
June 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting June 12, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: D. Ostenson C. Stetson
J. Johnson J. Steele M. Melinkovich
M. Meister J. Surwald T. Albin
ORAL COMMENTS
Mayor T. Albin spoke briefly on behalf of the Town of Wright (TOW), asking for clarification of the agreement whereby WWSD would buy back the Town’s remaining water/sewer taps. Since both entities had a different definition of "the going rate", no agreement was reached. The consensus of the Board was to do nothing at this time, with the possibility of going to a binding arbitrator sometime in the future. Mayor T. Albin also requested and received an update on the Capital Facilities Tax. No action was taken.
M. Melinkovich updated the Board on various Stetson projects not covered under either Unfinished or New Business. North Waterline Loop – Second pay request ready for signatures; reducers and meter pits to be delivered by June 20th; submitting bore permit with changes. South Transmission Pipeline – Putting ownership map together; working on legal descriptions of easements. Wright Motel Project - Nothing new to report. RJ-6 Pumphouse and Transmission Line – Punch lists items have been fixed and Collins invoices cleared. Backup Generators – 500 KW generator ordered; Cummins Rocky Mountain submittals were reviewed and returned. Sewer Treatment Evaluation – Nothing new to report. Norris Waterline – Nothing new to report. RJ-7 Well – Nothing new to report. RJ-8 Well – Legal description and exhibit completed.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by J. Johnson and seconded by M. Meister to approve the minutes of the Regular Meeting of May 8, 2008. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by J. Johnson to approve the checks and warrants. Motion passed unanimously.
OPERATOR’S REPORT
J. Steele gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Worked w/Weston on Hammer Valve and w/Collins on S.C.A.D.A.; Backfilled patch at Subway; Fixed Valve at Teton; Started N. 387 Waterline on May 19th, Obtained new easement from SKV; Attended classes in Moorcroft (RK/JS) and Sundance (DO/JS); Painted floors and mowed grounds; Continued testing backflow preventers (irrigation not yet done); Repaired and/or replaced 1 meter; Made 1 new water tap, and added 2 new homes to the water and/or sewer system.
UNFINISHED BUSINESS
2008/2009 Budget
A motion was made by J. Johnson and seconded by M. Meister to approve the proposed 2008/2009 budget. Motion passed unanimously. The Public Hearing and Final Budget approval meeting will be held July 17, 2008.
RJ-6 Retainage Release
A motion was made by M. Meister and seconded by J. Johnson to approve the Retainage Release for the RJ-6 Pumphouse and Transmission Line. Motion passed unanimously.
NEW BUSINESS
WWSD Audit/Review
A motion was made by J. Johnson and seconded by M. Meister to contract with Grooms & Harkins for the audit/review for fiscal year 2007/2008. Motion passed unanimously.
Iron Cross II Permit to Construct
A motion was made by J. Johnson and seconded by M. Meister to approve the Permit to Construct for Iron Cross II contingent upon the changes noted by J. Steele. Motion passed unanimously.
At 8:30 p.m. the Board of Directors adjourned to executive session to discuss employee raises. The regular meeting reconvened at 8:44 p.m.
Employee Cost of Living Raises
A motion was made by J. Johnson and seconded by M. Meister to give each of the full-time employees – excluding temporary employees – a raise of $1.00/hr., as well as continue to contribute 6% to each employee’s deferred compensation plan based on the new base wage figures effective with the first pay period in July. Motion passed unanimously.
APPOINTMENTS
There were no appointments.
APPOINTMENTS
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be July 10, 2008 at 7:30 p.m. at the District Office.
There will be a Public Hearing and Special Meeting July 17, 2008 at 8:00 p.m. at the District Office to approve the final budget for 2008/2009.
ADJOURNMENT
With no further business to discuss, a motion was made by M. Meister and seconded by J. Johnson to adjourn. Motion passed unanimously. The meeting adjourned at 8:49 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
May 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting May 8, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
J. Johnson D. Ostenson M. Melinkovich
E. Weyer J. Steele A. Schreier
J. Surwald B. Taylor ORAL COMMENTS
A. Schreier spoke briefly on behalf of D. Norris, who would like to see his project move forward. This item was handled under Unfinished Business.
M. Melinkovich updated the Board on various Stetson projects not covered under either Unfinished or New Business. North Waterline Loop – Remaining materials to be delivered next week; first pay request ready for signatures; working on easements behind Wright Clinic. South Transmission Pipeline – Checking on easements; Stetson will conduct a property search. Uptown Motel Project - Nothing new to report. RJ-6 Pumphouse and Transmission Line – Advertising period has expired; retainage not released. There are a couple of punch list items remaining and Collins invoices not yet paid. Lagoon (New Cell/Baffle) – Project was added to the consensus list with the County. RJ-7 Well – Nothing new to report. RJ-8 Well – Still working on legal description; no answers yet on electrical power supply.
WRITTEN COMMENTS
There were no written comments. MINUTES
A motion was made by J. Johnson and seconded by E. Weyer to approve the minutes of the Regular Meeting of April 10, 2008. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review. A motion was made by J. Johnson and seconded by E. Weyer to approve the reports as presented. Motion passed unanimously.
CHECKS AND WARRANTS
A motion was made by E. Weyer and seconded by J. Johnson to approve the checks and warrants. Motion passed unanimously.
OPERATOR’S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Worked w/Weston on RJ-6 soft start; Reviewed Water Master Plan proposals and attended interviews in Cheyenne w/R. Porter; Met with contractors for the Apartments project as well as the Uptown Motel project; Worked on covering N. 387 Pipeline materials; Josh renewed his Backflow Tester certification; Conducted interviews for summer hires, tentatively hiring 3; Worked on budget; Repaired water valve on Sweetwater; Repaired and/or replaced 1 meter; Made 1 new water tap, and added 2 new homes to the water and/or sewer system.
UNFINISHED BUSINESS
Norris Waterline
In exchange for granting WWSD an easement across his property, D. Norris would like the District to absorb the costs to extend the 6" water main to Norris’ cabins. Since extending the water main does not benefit the District’s water system, it was the consensus of the Board that D. Norris must pay to have the main extended to service his cabins. In addition, County fire flow codes must be met and all easements must be obtained prior to the start of the project. A. Schreier was asked to relay this information to D. Norris. No action was taken.
Emergency Backup Generators
Spread sheets were distributed with current price quotes for the various generator sizes. After a brief discussion, a motion was made by J. Johnson and seconded by E. Weyer to purchase the generators as follows:
Size/Brand/Quantity Company Price
500 KW – Marathon AC (1) Gen-Set Co $ 71,500.00
150 KW GenSet (2) Cummins Rocky Mountain $ 30,600.00 ea.
12 KW GenSet (1) Cummins Rocky Mountain $ 3,150.00
Motion passed unanimously.
2008/2009 Budget Worksheets
The 2008/2009 Budget Worksheets were presented for the Board’s review and input. Changes were made to reflect the drilling of RJ-7 Well, as well as expenses for the South Transmission Pipeline project and a second shore box. No additional action was taken.
NEW BUSINESS
Approve Easement Requirements
A motion was made by E. Weyer and seconded by J. Johnson to approve the attached letter to the Town of Wright concerning WWSD’s easement requirements. Motion passed unanimously. The Board would like to see these requirements incorporated in a Construction Standards Manual compiled by R. Kingan.
Review Water and Sewer Rates
After a thorough review of the District’s current water and sewer rates, as well as current water costs, a motion was made by E. Weyer and seconded by J. Johnson to raise the surcharge to $2.40/1000 gallons for all size meters and decrease the maximum gallons allowed without a surcharge as follows:
1" 12,000 gallons
1 ½" 27,000 gallons
2" 40,500 gallons
3" 99,000 gallons
4" 162,000 gallons
6" 382,000 gallons
Motion passed unanimously.
A motion was made by J. Johnson and seconded by E. Weyer to raise miscellaneous water rates as follows:
Building Contractor’s Water - By-Laws Section 11A - $2.40/1000 gallons
Construction Outside of District - By-Laws Section 11B (2) - 50¢/barrel
Domestic Water Outside of District - By-Laws Section 11D - $2.40/1000 gallons
Raw Water - By-Laws Section 11E - $2.35/1000 gallons
Motion passed unanimously. All rate changes take effect July 1st, with no changes made to the minimums. These rate changes will also be reflected in the District By-Laws.
Renew Benetech, Inc. Letter of Agreement
A motion was made by J. Johnson and seconded by E. Weyer to charge Benetech, Inc. $7.50/1000 gallons of water, guaranteed for five years, plus the current 4" tap fee of $22,000.00 (subject to double tap fees dependent upon location of tap). Motion passed unanimously. B. Taylor of Benetech, Inc. requested a Letter of Commitment from WWSD to that effect.
DeLong (67 Meister Road) Curb Stop Location
Due to the fact that property lines and easements were marked incorrectly, the curb stop on DeLong’s property will need to be relocated. The operations crew was instructed to move the curb stop into the utility easement. No additional action was taken.
Election of Officers
A motion was made by E. Weyer and seconded by J. Johnson to re-elect R. Porter as Chairman, J. Johnson as Vice Chairman and M. Meister as Treasurer. Motion passed unanimously.
Employee Cost of Living Raise
This item was tabled until June’s meeting. An increase of 6.4% will be used to calculate budget numbers. No action was taken.
Amend By-Laws
A motion was made by E. Weyer and seconded by J. Johnson to add "Negotiated Water Rate within District Limits" to the District By-Laws under Miscellaneous Water Uses. Motion passed unanimously.
Motel Project – Certificate of Final Completion
A motion was made by E. Weyer and seconded by J. Johnson to approve the Notice of Completion and Final Acceptance of the Motel Waterline as submitted by D.R.M., Inc. Motion passed unanimously.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
The Special Districts in Campbell County meeting was rescheduled for May 22, 2008 at 7:00 p.m. at the Cooperative Extension Conference room in the Gillette Recreation Center.
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be June 12, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by E. Weyer and seconded by J. Johnson to adjourn. Motion passed unanimously. The meeting adjourned at 9:51 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
April 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting April 10, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
M. Meister D. Ostenson M. Melinkovich
J. Johnson J. Steele R. Boyer
E. Weyer J. Surwald
ORAL COMMENTS
M. Melinkovich updated the Board on various Stetson projects not covered under either Unfinished or New Business. North Waterline Loop – Pipe is being delivered; submittals are under review. South Transmission Pipeline – Project in the design process. Motel Project – Grant will be closed out; record drawings are being drawn up. Norris Waterline – C. Stetson will send a courtesy e-mail to Norris’ engineer; project on hold until D. Norris contacts the District. Ranchester Condos/Apartments – Site plan submitted to T.O.W. Glenn Development - Preliminary plat is under review. Security Fence – Final grant draft request prepared for signatures. RJ-7 Well Permit – Production data submitted to State Engineer’s Office; permit received by WWSD today. RJ-8 Well – Working on legal description; questions on electrical power supply. Water Royalty Payments – Additional data required from District.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by E. Weyer and seconded by J. Johnson to approve the minutes of the Regular Meeting of March 13, 2008. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by J. Johnson to approve the checks and warrants. Motion passed unanimously.
OPERATOR'S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Worked w/contractors on the Uptown Motel; Completed final walk thru on RJ-6 w/Matt; Work continues on fine tuning RJ-6 meter readings; S.C.A.D.A., and soft start; Took delivery of 12" pipe (N. 387); Dwight and Ralph attended W.A.R.W.S. conference in Casper; All 3 operators attended a pump class in Gillette; Work continues on testing backflow preventers; Worked on 2008/2009 budget; and repaired leak at the Horse Head.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
Construction Sewer Rates
A motion was made by J. Johnson and seconded by M. Meister to charge the same monthly flat rate as a 3/4" line (currently $15.00/month) for any temporary sewer connection. Motion passed unanimously. These rates will also be reflected in the District By-Laws.
RJ-6 Pumphouse and Transmission Line – Final Payment
The final walk thru inspection was done to compile the retainage release punch list, with final payment due on April 30th. The Collins Communication invoices are to be paid by Hot Iron. A motion was made by J. Johnson and seconded by E. Weyer to sign the retainage release contingent upon completion of all punch list items and receipt of lien waivers from all subcontractors. Motion passed unanimously.
RJ-6 Pumphouse and Transmission Line Change Order
A motion was made by E. Weyer and seconded by M. Meister to approve Change Order No. 2 to the Engineering Contract of the RJ-6 Pumphouse and Well Transmission Pipeline project in the amount of $4,850.00 for the additional time required due to Contractor Change Orders No. 1 and No. 2. Motion passed unanimously.
Emergency Backup Generators
Spread sheets were distributed with current price quotes for the 500 KW portable generators. After a brief discussion, it was decided to ask for current quotes for all the generators; that is the 15 KW, 130 KW, 150 KW, and 500 KW generators, making a decision at the District’s May meeting. No additional action was taken.
2008/2009 Budget Worksheets
The 2008/2009 Budget Worksheets were presented for the Board’s review and input. Funds will be added to the Equipment line item to replace the 1994 Chevrolet Pickup. No additional action was taken.
S.L.I.B. Funding
C. Stetson explained the new procedures to obtain funding from the Office of State Lands and Investments thru the Direct Revenue Distributions Program. After some discussion, C. Stetson was instructed to put together cost estimates to add a cell and baffle to our lagoon system, as well as to upgrade the Plant Lift Station and submit a letter to the County by the May 1st deadline. No additional action was taken.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
A meeting of the Special Districts in Campbell County will be held May 1, 2008 at 7:00 p.m. at the Cooperative Extension Conference room in the Gillette Recreation Center.
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be May 8, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by M. Meister and seconded by J. Johnson to adjourn. Motion passed unanimously. The meeting adjourned at 8:58 p..m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
March 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting March 13, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
C. Burnell D. Ostenson M. Melinkovich
J. Johnson J. Steele G. Babl
E. Weyer J. Surwald
ORAL COMMENTS
G. Babl was in attendance to give the District a brief overview of the Uptown Motel project and request a 3" water tap to service the property. FireMaster calculated flows, which are sufficient to supply water for a 3" tap. No additional action was taken.
M. Melinkovich updated the Board on various Stetson projects not covered under either Unfinished or New Business. North Waterline Loop – The bid opening was held and the bid packages reviewed. The bids came in significantly under estimated costs, and recommendations will be made under New Business. Access Road – The record drawings were delivered and the project is complete. Wright Motel Project – The bore has been completed with all grant funds dispersed with tonight’s pay request. RJ-6 Pumphouse and Transmission Line – The project came in slightly under budget. A punch list will be made for retainage release and Notice of Completion and Final Acceptance of the project will be advertised. Backup Generators – There is nothing new to report. RJ-7 Well Permit – There is nothing new to report. Norris Waterline – The District is still waiting for easements. Ranchester Condo/Apartments – There is nothing new to report. Patel Estates – The Town of Wright approved Phase I of Patel Estates on March 10th.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by E. Weyer and seconded by C. Burnell to approve the minutes of the Regular Meeting of February 14, 2008. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by C. Burnell and seconded by J. Johnson to approve the checks and warrants. Motion passed unanimously.
OPERATOR'S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Worked w/D.R.M. on the bore on Hwy. 59; Work continues w/contractors on RJ-6 Pumphouse and Chlorinator; Contracted with Sir Speedy to print Consumer Confidence Report and delivered copies as required; Worked w/Stetson on various South Transmission Line scenarios; Started testing backflow preventers on commercial connections; Flushed fire hydrants; Raised manhole on Sweetwater; Repaired leak at RJ-2 Well; and added 1 new home to the water and/or sewer system.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
W.A.R.W.S. Voting Delegate
A motion was made by J. Johnson and seconded by C. Burnell to appoint R. Kingan as the District’s voting delegate at the annual Wyoming Association of Rural Water Systems meeting held in March. Motion passed unanimously.
Tap Fees
A motion was made by J. Johnson and seconded by E. Weyer to set the 3" tap fee at $15,000.00. Motion passed unanimously.
RJ-6 Pumphouse and Transmission Line – Certificate of Final Completion
A motion was made by E. Weyer and seconded by J. Johnson to approve the Certificate of Final Completion of the RJ-6 Pumphouse and Water Transmission Line as submitted by Hot Iron, Inc. Motion passed unanimously.
Award North Waterline Loop Material Bid
After review/approval by the Wyoming Water Development Commission and based upon the recommendation of Stetson Engineering, Inc., a motion was made by J. Johnson and seconded by C. Burnell to accept the bid of $230,497.27 from Dana Kepner Company, Inc. for the North Waterline Loop Material Bid. Motion passed unanimously.
Temporary Housing Water Rates
Discussion was held to establish water rates for temporary housing areas (such as the Norris project). The consensus of the Board was to use the Mobile Home Park and RV Park rates as printed in the District’s By-Laws; that is 1 Equivalent Residential Unit (EQR) for each space/unit. No additional action was taken.
Approve 3" Tap for Uptown Motel
A motion was made by E. Weyer and seconded by J. Johnson to approve a 3" tap for the Uptown Motel. Motion passed unanimously.
Summer Hires
A brief discussion was held concerning the number of employees to hire for the summer, as well as the starting wage. It was determined that 3 employees would be hired at a wage of $16.00/hour. The District will advertise locally and the Operations crew will take care of the interviews/hiring. No additional action was taken.
South Transmission Pipeline
C. Stetson presented two options on which the District could use the balance of North Waterline Loop grant money, an East Loop and a West Loop. Stetson recommended doing the West Loop and as much of the East Loop as grant money would allow. The Board concurred with Stetson’s recommendation. No additional action was taken.
Wright Motel Waterline Change Order #2
A motion was made by J. Johnson and seconded by E. Weyer to approve Change Order #2 for a decrease in the contract amount of $1,872.05 for final adjustment of original bid quantities. Motion passed unanimously.
RJ-8 Well Site
In anticipation of either the Benetech or CH2M HILL project moving forward, the District decided to purchase two acres of land from T. Cosner ($7,000/acre) for the addition of an RJ-8 Well site. This expenditure will be included in the 2008/2009 budget. No additional action was taken.
Town of Wright Water and Sewer Taps
A motion was made by J. Johnson and seconded by E. Weyer to purchase the remaining water and sewer taps (previously converted to a dollar value) from the Town of Wright for $32,379.50. Motion passed unanimously.
¼ Percent Sales Tax
After securing the support of Mayor Tim Albin, it was decided to proceed with funding and/or paying off as many of the District’s projects with the ¼ percent sales tax as possible, pending approval of both the City of Gillette and the Campbell County Commissioners. Some of the projects discussed were the RJ-6 Well, drilling of RJ-7 and RJ-8 Wells, water tanks, lagoon, chlorinator, and lift station. No additional action was taken.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be April 10, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by J. Johnson and seconded by C. Burnell to adjourn. Motion passed unanimously. The meeting adjourned at 9:03 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
February 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting February 14, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
J. Johnson D. Ostenson M. Melinkovich
M. Meister J. Steele T. Albin
J. Surwald
ORAL COMMENTS
Mayor T. Albin was in attendance to express his desire to develop a closer working relationship between the Town of Wright and Wright Water & Sewer District than has been in the past. He went on to say that both entities could be more productive with better communication. All in attendance were in agreement that this would benefit both entities. No action was taken.
C. Stetson updated the Board on various Stetson projects not covered under either Unfinished or New Business. North Side Transmission Line – Two addendums had to be issued and the bid opening was rescheduled for February 19th. Motel Project – D.R.M. has been working on the bores. The asphalt patch failure will be taken care of with the Motel punch list. RJ-6 Pumphouse and Transmission Line – Substantial Completion will be February 15, 2008. A Substantial Completion meeting will be scheduled and coordinated with T. Coyer from the WWDC. Backup Generators – Centrilift is reviewing the information and will verify if the generator will work with the District’s setup. Chairman Porter requested a reduction on the bills submitted thus far for engineering costs from Stetson on the Backup Generator project. C. Stetson will do some research and get back to the District.
M. Melinkovich updated the Board on the remaining Stetson projects. Norris Waterline – The District will not move forward on this or any other project until the required easements have been obtained. Ranchester Town Homes – Babl Construction will be building condos/apartments rather than town homes. Due to the change in plans, the waterline will not be extended. Patel Estates – K. Patel has asked WWSD to issue credit for water taps in exchange for Patel installing the required hydrants. The general consensus of the Board was to turn down this request. RJ-7 Well Permit – The State Engineer’s Office requires some additional production data from the District.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by M. Meister and seconded by J. Johnson to approve the minutes of the Regular Meeting of January 10, 2008. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by J. Johnson to approve the checks and warrants. Motion passed unanimously.
OPERATOR'S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Conducted 24-hour well test on RJ-5 Well; Attended Water Master Plan grant meeting in Cheyenne; Lost 800,000 gallons of water due to incorrect computer settings; DOT physicals were completed; D. Hazlett conducted First Aid and CPR refresher course for the staff; SourceGas repaired/replaced union in break room; Worked w/D.R.M. on the bore on Hwy. 59; S.C.A.D.A. system locked up resulting in the tanks over running (300,000 gallons); Work continues w/contractors on RJ-6 Pumphouse and Chlorinator; Tested WWSD backflow preventers (passed); Newcastle Extinguisher checked the District’s fire extinguishers; Repaired and/or replaced 3 meters; and added 2 new homes to the water and/or sewer system.
UNFINISHED BUSINESS
WWSD Website
After a quick phone poll of the directors by E. Weyer, Cowgirl Creations was selected to design the District’s website. The design process is currently underway. No additional action was taken.
NEW BUSINESS
One Book, One Community
A motion was made by J. Johnson and seconded by M. Meister to approve the addition of a message on the District’s monthly water bill promoting the reading program for the Wright Branch Library. Motion passed unanimously.
Norris Permit to Construct
This item was tabled until the District has been provided with all the necessary easements. No action was taken.
Tap Fees
After reviewing the District’s current tap prices for the various size taps, a motion was made by J. Johnson and seconded by M. Meister to raise the tap fees effective immediately as follows:
¾" $ 1,500.00
1" $ 2,000.00
1 ½" $ 6,000.00
2" $ 9,000.00
4" $22,000.00
6" $40,000.00
Motion passed unanimously. RJ-6 Pumphouse and Transmission Line Change Order
A motion was made by J. Johnson and seconded by M. Meister to approve Change Order No. 4 to the Hot Iron Contract of the RJ-6 Pumphouse and Water Transmission Line project in the amount of $312.00 for the drain line for the air release valve. Motion passed unanimously.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be March 13, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by J. Johnson and seconded by M. Meister to adjourn. Motion passed unanimously. The meeting adjourned at 9:10 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
January 2008 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting January 10, 2008 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
C. Burnell D. Ostenson A. Jensen
J. Johnson J. Steele
M. Meister J. Surwald
E. Weyer via Conference Call
ORAL COMMENTS
C. Stetson updated the Board on the various Stetson projects not covered under either Unfinished or New Business. North Side Transmission Line – Both the engineering contract and the project manual have been approved by WWDC. We can start advertising the project and award the bid at the February meeting. Motel Project – The asphalt patch done by Menter Sand & Gravel is not holding up. D.R.M. still has the bores scheduled for January. The Wyoming Business Council grant expires March 31st. RJ-6 Pumphouse and Transmission Line – Square D is still trying to resolve the problems with the soft start. There has been little to no progress on the project. Substantial Completion will be extended to February 15th, after which time liquidated damages will be assessed. Patel Estates – K. Patel has asked WWSD to install an additional hydrant to meet the Fire Marshall’s requirements. Due to the fact that the District is currently in compliance, it will be the responsibility of the developer (Patel) to meet any additional or new requirements. Water Master Plan – Grant approval meeting was held in Casper on the 9th (received preliminary approval) and a committee meeting is scheduled in Cheyenne on the 15th. RJ-7 Well Permit – Additional copies of well tests were submitted as requested. Effluent Dechlorination – An engineer has been assigned to the project. The dye test will be conducted in the spring.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by C. Burnell and seconded by J. Johnson to approve the minutes of the Regular Meeting of December 13, 2007. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by E. Weyer to approve the checks and warrants. Motion passed unanimously.
OPERATOR’S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Conducted 24-hour well tests on RJ-2, RJ-3, and RJ-4 Wells; Replaced air pump at the Haycreek Lift Station; Worked on Security Fence gate w/Northern Electric; Installed battery disconnects on the Sewer Vac Truck; Repaired the ceiling at the Water Tank Chlorinator; Replaced water valves at the Horse Head; Work continues w/contractors on RJ-6 Pumphouse and Chlorinator; Worked on the Fire Department survey; Thawed frozen Horse Head, and repaired and/or replaced 3 meters.
UNFINISHED BUSINESS
WWSD Website
Cowgirl Creations submitted a proposal of $570 and Virginia Passmore submitted a proposal of $750. The Directors were invited to preview the portfolio/samples of each bidder. A final decision will be made at the February meeting. No additional action was taken.
Backup Generators
C. Stetson distributed an information packet, along with updated cost estimates. After a brief overview by Stetson, a motion was made by C. Burnell and seconded by J. Johnson to proceed with the Centrilift specs, installing transfer switches on only two of the five wells at this time. Motion passed unanimously.
NEW BUSINESS
Patel Estates Waterline
A motion was made by M. Meister and seconded by E. Weyer to accept the Patel Estates Subdivision Waterline contingent upon the completion of the punch list items. Motion passed unanimously.
Bank Depository for 2008
A motion was made by J. Johnson and seconded by M. Meister to appoint Bank of the West as WWSD’s depository for 2008. Motion passed unanimously.
Official Newspaper for 2008
A motion was made by J. Johnson and seconded by E. Weyer to appoint both the High Plains Sentinel and the Casper Star-Tribune as the official newspapers for WWSD. Motion passed unanimously.
Swingholm Waterline Break
A brief discussion was held concerning the cost of the water lost on the Swingholm property waterline break. Since the cost is minimal (less than $100) and there is no way to prove or disprove who turned the water on, the District decided to absorb the cost of the gallons lost (approx. 32,000 gallons). No additional action was taken.
Letter Agreement w/Stetson Engineering
A motion was made by J. Johnson and seconded by M. Meister to approve the Letter Agreement w/Stetson Engineering for the North 387 Waterline Project. Motion passed unanimously.
RJ-6 Pumphouse and Transmission Line Change Order
A motion was made by C. Burnell and seconded by J. Johnson to approve Change Order No. 3 to the Hot Iron Contract of the RJ-6 Pumphouse and Water Transmission Line project in the amount of $3,502.82 for installing the Telemetry system. Motion passed unanimously.
Warranty on Construction Projects
A motion was made by M. Meister and seconded by E. Weyer to require developers provide the District with a 2-year warranty on all new subdivision and/or development projects. Motion passed unanimously. C. Stetson will provide the County with a letter on the District’s requirements.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be February 14, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by J. Johnson and seconded by M. Meister to adjourn. Motion passed unanimously. The meeting adjourned at 8:52 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
December 2007 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting December 13, 2007 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
J. Johnson D. Ostenson M. Melinkovich
M. Meister J. Steele G. Babl
E. Weyer J. Surwald M. Gulley
L. Strohschein P. Strombeck
ORAL COMMENTS
G. Babl was in attendance to determine the District’s requirements for the proposed townhouses on Winchester Ridge. In order to remain consistent with past development projects, the District will require the line on Reno Drive be circle fed. The developer will absorb the costs to tie on to the waterline on the west end and WWSD personnel will do the live tap on the east end of the line. No additional action was taken.
C. Stetson updated the Board on the various Stetson projects not covered under either Unfinished or New Business. North Side Transmission Line – We are waiting for approval from R. Cripe on both the engineering contract and the project manual. The County has not yet granted an extension on our Permit to Construct. Motel Project – D.R.M. has rescheduled the bores for January. RJ-6 Pumphouse and Transmission Line – The loan portion of the WWDC advances must be paid off prior to Substantial Completion to avoid finances charges. Square D is trying to resolve the problems with the soft start. The project should come in close to budget. Access Road – The final payment is due December 19th. S.L.I.B. has not yet made a decision on whether or not we can transfer the unused portion of the access road grant money to the generator project. Water Master Plan – Grant approval meetings will be held in Casper and Cheyenne in January, with the engineering firm doing the plans to be selected in May.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by E. Weyer and seconded by J. Johnson to approve the minutes of the Regular Meeting of November 8, 2007. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by E. Weyer to approve the checks and warrants. Motion passed unanimously.
OPERATOR’S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Replaced relay and air pump at the Plant Lift Station and the belts on the Pumps I and II; Worked on the degreaser in both the Plant and RV Lift Stations; Contracted to have back shop electrical line repaired; Worked on Security Fence gate; Worked on Patel Estate water taps and checked the sewer line; Worked on the sewer line on Sundance; Repaired leak in C.M.H.P.; Work continues w/contractors on RJ-6 Pumphouse and Chlorinator; Turned the water off at the curb stop for Swingholm property due to a waterline break; Filed report w/the Sheriff’s office on the theft of tools and gasoline; Repaired and/or replaced 4 meters; and added 2 new homes to the water and/or sewer system.
UNFINISHED BUSINESS
RV Hook Ups to Water and/or Sewer
The Town of Wright has sent letters to landowners concerning RV hook ups that are in violation of the current zoning ordinances, which should address the District’s concerns. R. Kingan is working on getting a copy of the county regulations for the RVs hooked up which are outside of city limits but still within the District limits. No action was taken.
WWSD Website
E. Weyer and J. Surwald drew up the parameters for a potential “home page” for the District website in order to solicit comparable proposals from various web designers. No additional action was taken.
Backup Generators
M. Melinkovich explained some of the challenges encountered while obtaining bids for the Backup Generators, as well as potential sources for the generators the District would need. The Board instructed M. Melinkovich do some additional research w/Centrilift and report back at next month’s meeting. No action was taken.
NEW BUSINESS
Strohschein Waterline
A motion was made by M. Meister and seconded by J. Johnson to accept the Strohschein Subdivision Waterline. Motion passed unanimously.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be January 10, 2008 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by E. Weyer and seconded by J. Johnson to adjourn. Motion passed unanimously. The meeting adjourned at 8:43 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
_______________________________________________________________
November 2007 Board Meeting Minutes
STATE OF WYOMING ) WRIGHT WATER & SEWER DISTRICT
) ss.
COUNTY OF CAMPBELL )
The Board of Directors of the Wright Water & Sewer District held their Regular Meeting November 8, 2007 at 7:30 p.m. The meeting was held at the District Office, 15009 Hwy. 387. The following members of the Board were present:
DIRECTORS: R. Porter OTHERS PRESENT: R. Kingan C. Stetson
J. Johnson D. Ostenson M. Gulley
M. Meister J. Steele
E. Weyer J. Surwald
ORAL COMMENTS
C. Stetson updated the Board on the various Stetson projects not covered under either Unfinished or New Business. North Side Transmission Line – Amendment One to the Project Agreement was approved by and received from WWDC. Access Road – Once the Certificate of Final Completion has been approved, the advertising period for final payment will begin. Motel Project – The Town of Wright approved the extension of the Wyoming Business Council grant agreement until March 31, 2008. RJ-6 Pumphouse and Transmission Line – We are working on the chlorination and electrical systems. The deadline for the project is the end of the year. All the grant money will be used before that time. Water Master Plan – The WWDC met in Casper today and the District has received preliminary approval for a $100,000 grant. Mapping was not part of the original application. However, there should be sufficient funds to include mapping in the project. The final grant approval meeting will be held in Cheyenne in January.
WRITTEN COMMENTS
There were no written comments.
MINUTES
A motion was made by M. Meister and seconded by E. Weyer to approve the minutes of the Regular Meeting of October 11, 2007. Motion passed unanimously.
REPORTS
The Operating Summary, Bank Reconciliation, Income/Expense Report, Balance Sheet, and Profit & Loss/Budget vs. Actual Report were presented for the Board’s review.
CHECKS AND WARRANTS
A motion was made by M. Meister and seconded by J. Johnson to approve the checks and warrants, with the exception of the check and warrant for Porter Construction. Motion passed unanimously.
A motion was made by M. Meister and seconded by E. Weyer to approve the check and warrant for Porter Construction. Motion passed unanimously with R. Porter abstaining.
OPERATOR’S REPORT
R. Kingan gave the operator’s report for the past month citing the following specifics: Water & sewer samples were O.K; Worked on Plant Lift and Effluent pumps; Raised front Auto Gate; Worked w/contractors on RJ-6 Pipeline and Pumphouse; Worked on WWDC Public Water Survey; Conducted pressure and bacteria tests on Strohschein waterline; Shutdown Prospector load out; Repaired and/or replaced 5 meters; Repaired 1 and replaced 2 curb stops; and added 6 new homes to the water and/or sewer system.
UNFINISHED BUSINESS
WWSD Website
J. Steele reported finding only one website for a water system in Wyoming, the Central Wyoming Regional Water System. The employees were instructed to obtain bids to hire a web master to set up the site and possibly maintain it for one year. No additional action was taken.
NEW BUSINESS
Access Road – Certificate of Final Completion
A motion was made by J. Johnson and seconded by E. Weyer to accept the Certificate of Final Completion of the Water Treatment Plant Access Road as submitted by Menter Sand & Gravel. Motion passed unanimously.
RV Hook Ups to Water and/or Sewer
Discussion was held concerning the growing number of Recreational Vehicles hooked up to the District’s water and/or sewer system and what rate schedule, if any, should be implemented. R. Kingan was instructed to obtain a copy of the zoning ordinances from the Town of Wright and Campbell County. This item was tabled until next month to give the Board time to consider the matter and possibly create a “temporary housing” rate schedule. No action was taken.
Christmas Dinner
J. Surwald reported on the available locations and dates for the Christmas dinner and was instructed to make the arrangements at Boss Lodge for December 1st. No additional action was taken.
APPOINTMENTS
There were no appointments.
ANNOUNCEMENTS
The next Regular Meeting of the Wright Water & Sewer District Board of Directors will be December 13, 2007 at 7:30 p.m. at the District Office.
ADJOURNMENT
With no further business to discuss, a motion was made by M. Meister and seconded by J. Johnson to adjourn. Motion passed unanimously. The meeting adjourned at 8:35 p.m.
Juli Surwald, Clerk Roger E. Porter, Chairman
